Privacy Policy

In order to provide you with services and products, R.E.S. GROUP SRL collects certain personal data. By using our services, you acknowledge that R.E.S. GROUP SRL processes your personal data as presented in this Privacy Policy.

R.E.S. GROUP understands that you value your personal data. The main purpose of this policy is to present the rules regarding the processing and protection of personal data, with the aim of increasing the level of protection of personal data and creating a climate of trust that allows each person to have control over their own data.

This document provides information about what type of data we collect, for what purpose, on what legal basis, and how we proceed in order to protect your personal data. If you consider that you do not agree with this Privacy Policy, we advise you to stop using the services of R.E.S. GROUP.

The means through which R.E.S. GROUP processes personal data are the following:

The websites www.bucuresti.roenergy.eu, www.timisoara.roenergy.eu and/or subsidiary, temporary or specific websites or applications, such as landing pages;

The newsletters to which you have subscribed and which we send to you;

The events organized by us and in which you participate.

About R.E.S. GROUP SRL

R.E.S. GROUP SRL, with registered office in Arad, Predeal Street no. 9, block 7, entrance D, Arad County, registered with the Arad Trade Register Office under order no. J/02/16/2007, tax identification number RO20437841, is a Romanian legal entity whose object of activity is the organization of fairs and exhibitions.

If you wish to exercise your rights arising from European Regulation no. 679/2016, you may contact us by email at dataprotection@roenergy.eu or by phone at 0040-357-436-266, Monday to Friday, between 09:00 and 17:00.

What Type of Data We Collect and Process

The expression “processing of personal data” means any operation performed with personal data or upon personal data, such as: collection, extraction, transmission, recording, storage, structuring, restriction, archiving, deletion or any other similar method described herein.

When you use the services offered through the applications existing on the websites or by participating in fairs, including by filling in flyers/forms, “fairs” means the following categories of events/public manifestations: exhibitions, conferences, round tables, workshops, as well as other similar types of manifestations, as defined and described in the Exhibitor Manual published on the aforementioned websites.

R.E.S. GROUP mainly collects and processes the following personal data: your identification data, demographic data, location data, name, surname, address, email address, telephone number, organization, company, telephone number, IP address. These data are collected directly from you or from other sources when you access our services or become our client.

Considering the specific nature of our activity, we usually collect, lawfully, the following type of data about you:

If you decide to participate in events as an exhibitor, we need to collect data about you, which we actually obtain by you filling in the Fair Participation Contract:

• identification data of the legal representative of the organization: name and surname;

• contact details of the representative of your organization who will handle communication with us, in order to manage participation in the fair: name, email, telephone.

If you decide to visit the event, you must register as a Visitor. This involves sending us personal data such as: name, surname, organization, position, email, telephone number, data regarding professional interests, for example the fact that you operate in the solar energy field as a manufacturer of photovoltaic panels, heat pumps, inverters, developer, investor or other similar data.

If you decide to use our newsletter service, we need your email address.

If you decide to be informed about other future events organized by us, we need your telephone number, the address of your organization or your email address.

For participation in manifestations organized within the events supported by us, it is necessary to provide us with your contact details. We mention that some of the data mentioned above are necessary for organizing and carrying out certain manifestations. For example, if you participate in a contest and are among the winners, we need your data in order to offer you the prize won. These data will be made available to our collaborators — sponsors, co-organizers, partners, collaborators — who need your data in order to legally manage this type of manifestation.

Visiting our websites means that we will collect the following data: online identifier or cookie identifiers, necessary in order to offer you services customized to your needs and profile.

For What Purpose We Collect and How We Process Your Personal Data

R.E.S. GROUP uses personal data in order to communicate more efficiently and to provide you with higher-quality services when you request these services from us.

Thus, we may collect data for marketing communications, carried out by email or SMS, only with the explicit consent of the beneficiary.

R.E.S. GROUP may also use personal data provided through explicit consent in commercial communications to other websites, including social networks.

Also, if you provide us with your email address or telephone number, by registering for newsletter-type services or other similar services, your data will be used only to provide you with the information, service or product to which you have subscribed.

R.E.S. GROUP may collect your personal data through the website, through registration cards/flyers completed by fair visitors, as well as from other legitimate sources, such as partners, social networks, public websites associated with an account or profile, information or applications that a social network may transmit to third parties.

We specify that you are free at any time to change your mind and no longer wish to be in contact with us. This can be done by unsubscribing without any justification or by making an express written request to the organizer, through which you expressly state this intention.

Requested Data and the Corresponding Legal Bases on Which We Process Personal Data

1. Subscription to the Newsletter

Your subscription to the newsletter by email, through forms on the websites, for the purpose of receiving information regarding the services offered.

By subscribing to the newsletter, you will need to provide us with your email address and telephone number, for the purpose of being subsequently informed about our events and receiving other news from the field.

If, at some point, you consider that you no longer wish to continue being informed, you may unsubscribe without providing us with any explanation, simply by accessing an unsubscribe link.

Legal basis: our legitimate interest in improving the services offered to you.

2. Request for Information — Stand Offer Request

Requesting information through forms on the websites, for the purpose of analyzing potential participation as an exhibitor or sponsor in our events.

By requesting to receive information, namely a price quotation and other details necessary for evaluating participation in the event, you will need to provide us with the following data: name, email address and telephone number, field of activity, company, country, stand area in square meters, type of stand, necessary in order for us to respond to your request.

The fact that we send you the information requested by you does not oblige you to accept our offer.

Legal basis: our legitimate interest in responding to your request.

3. Registration as Exhibitor and/or Sponsor

If, following your analysis, you decide to participate as an exhibitor/sponsor in the fair, it is necessary to complete and send us a participation contract, in the form of a form.

Thus, it is necessary for you to send us the name of the legal entity, the name and surname of the company’s legal representative, respectively the name and surname, as well as the email address of the person with whom we must communicate for the registration of the participation contract and the completion of the registration formalities for the event.

Legal basis: conclusion and performance of the contract.

4. Online Registration of Visitors

Online registration of visitors, by completing the forms on the website, in order to visit the exhibition.

If you wish to visit our exhibition, we ask you to complete the online form available on the website, with the following data:

• Name and surname;

• Email address;

• Telephone number;

• Position in the company;

• Field of activity;

• Company website;

• Country of origin.

Legal basis: execution of your registration request.

We specify that these data will be used exclusively to prepare various event statistics, which will help us in the future to provide you with services adapted to your needs.

We emphasize that the statistical reports will not contain, under any circumstances, personal data of visitors.

5. Registration of Visitors at the Event Venue

Registration of visitors by completing the forms/cards/flyers provided at the event venue, in order to visit the exhibition.

If you wish to visit our exhibition, we ask you to complete the form that will be provided to you at the entrance to the exhibition premises, with the following data:

• Name and surname;

• Email address;

• Telephone number;

• Position in the company;

• Field of activity;

• Company website;

• Country of origin.

Legal basis: execution of your registration request.

Completing this form/flyer/card is optional.

Regardless of your option, you are free to visit the exhibition/fair.

These data will be used exclusively to prepare various event statistics, which will help us in the future to provide you with services adapted to your needs.

We emphasize that the statistical reports will not contain, under any circumstances, personal data of visitors.

Legal basis: execution of your registration request.

6. Organization and Conduct of Various Raffle-Type Manifestations

Organization and conduct of various raffle-type manifestations, which will result in awarding prizes to the winners.

In order to organize such manifestations, it is necessary for you to complete a form with your personal data: name, surname, email address, telephone number.

These data are necessary in order to send the prize offered to the winners, as well as for possible clarifications regarding the contest registration process.

The collected data will be made available to our collaborators together with whom we organize the contests and/or raffles.

Legal basis: our legitimate interest, namely the organization and conduct of the manifestation.

7. Promotion of Contests/Manifestations with Prizes

Promotion actions for contests/manifestations with prizes carried out within the events/fairs organized by us in collaboration with our collaborators and/or sponsors.

In order to provide quality services, it is necessary for our events to be promoted to the public, including through contests supported by our sponsors.

For this purpose, it is necessary for your image — photographs, video materials, audio materials — obtained during the public event to be processed and subsequently promoted on our websites, the sponsors’ websites, as well as on the accounts of various social networks, both ours and those of the sponsors.

Legal basis: our legitimate interest and the legitimate interest of the sponsors, namely informing the public about the sponsorships offered.

8. Reporting to Authorities

The organization of certain manifestations within the event involves making reports to the authorities. Thus, it is necessary to collect and process your name and surname, billing address. These data are necessary for preparing accounting documents, in accordance with the legislation in force.

Legal basis: fulfillment of legal obligations.

9. Automatically Collected Data

In order to ensure adequate security of the websites, as well as proper maintenance, we use online identifiers: IP address, MAC address, the internet browser used by you, the version of the operating system of the device with which you connect online, HTTP/HTTPS protocol data.

Legitimate interest: implementation and assurance of appropriate website security measures.

10. Cookies

With the help of Google Analytics, we try to offer you services that are as closely tailored as possible to your needs and requests.

Cookie Policy

We use cookies — text codes exchanged between the web server and browser, which are necessary to overcome the limitations of the HTTP protocol — as follows:

Strictly necessary cookies: these allow you to navigate our website and access secure areas of the site. These cookies do not collect information that could be used for advertising or to record your activity on the internet. If you do not accept this group of cookies, you will not be able to access secure areas of the website.

Google provides cookies to analyze traffic in the presentation section of this website. Information about your use of our website may be shared with Google for this purpose: your abbreviated IP address, browser parameters, time and date of access. The collected information is used to provide global conversion statistics. All modern browsers offer the possibility to change cookie settings. These settings can be found in the “options” or “preferences” menu of the browser, and it is possible to set the browser so that these cookies are not accepted.

Legitimate interest: ensuring the optimal functioning of the websites.

11. Defense of Rights in Court

In situations where we need to defend our rights in court for the recovery of debts or when we need to protect our interests against certain claims, we will process your data in accordance with the legal procedures in force.

Legitimate interest: exercising rights in relation to courts of law and public authorities.

12. Reporting to Authorities

In the situations provided by Romanian legislation in force, we process your data for the submission of accounting and tax declarations to the authorities.

Legitimate interest: fulfillment of legal obligations.

13. Proceedings of Authorities and/or Judicial Bodies

In situations where it is necessary, such as investigations, at the request of the authorities, we will transmit your data, in compliance with the legal requirements in force, as explicitly requested by the representatives of the authorities.

Legitimate interest: fulfillment of legal obligations.

14. For Marketing Purposes

For marketing purposes, either of the administrator or of other entities with which we collaborate, especially in connection with the presentation of behavioral advertising, we collect the relevant data, depending on the situation, in accordance with the principles of personal data processing for marketing purposes, these actions being necessary for the proper preparation of the events.

Legal basis: our legitimate interest, namely the organization and conduct of the manifestation.

If we decide to process your personal data for purposes other than those described above, you will be informed by means of a notice published on our website, so that you may express your consent, in accordance with the Data Protection Regulation.

We emphasize that your personal data referred to in this Policy are not subject to automated decision-making processes, including profiling.

Who Has Access to Your Personal Data?

The purpose for which we collect and process your personal data is to be able, through this information, to provide you with services and products of the highest quality.

In order to achieve this objective, we occasionally transmit certain personal data to our employees and partners. Being aware of the value of your personal data, we have implemented measures through which we ensure in advance that all our collaborators know and fully comply with the legislation on the protection of personal data.

We specify that we transmit to employees and partners strictly those personal data that are necessary for them to fulfill their work duties or the business objectives contractually established. We also emphasize that the data will be used by our employees or partners only for clearly defined purposes, which cannot leave room for interpretation.

To Whom We May Communicate Your Personal Data

We may transmit your personal data to third parties for the purpose of using them in marketing actions related only to the events/fairs organized by R.E.S. GROUP.

R.E.S. GROUP may transmit your personal data to third parties only in the following situations:

In the relationship with service providers, contractors and partners, in cases where this is absolutely necessary to ensure the contracting of the respective services. For example, we may communicate with the company providing the newsletter service or with the company providing website maintenance, since these services could not otherwise be performed.

In the case of promotional actions or contests carried out in collaboration with another organization. For example, we may communicate with the professional association of electricians for the organization of a contest on specific topics, on the occasion of organizing a business event, since these services could not be performed in another way.

How We Ensure That Your Personal Data Are Collected and Processed Safely

Personal data management provides measures and procedures that ensure an adequate level of security regarding the collection, organization, processing and storage of such data.

We also permanently ensure that all our partners and collaborators properly comply with Romanian and European legislation on the protection of personal data.

If a security breach occurs, we will carry out the necessary notifications, in accordance with the legal provisions.

How Long We Store Your Data

According to our Privacy Policy, your personal data will be stored for as long as necessary in accordance with the purposes for which they were collected, in order to respond to your submitted requests. For example, we may store your data for as long as reasonably necessary in order to comply with a legal obligation or to resolve a dispute.

The data retention period depends on the purposes for which we collected them, legal requirements, sensitivity, quantity, nature, volume, as well as the potential risk that these data may be affected.

If you have given us your consent for collection and processing, according to the cases listed and detailed above, we will process the data in accordance with the respective stated purpose, except where we are required to retain these data for a longer period because certain legal regulations expressly provide so, such as accounting, justice-related regulations, etc.

From the moment when R.E.S. Group SRL no longer has a legal or legitimate basis to continue retaining your data, we specify that your personal data will be deleted.

Can Your Data Be Transferred Outside the European Union or the European Economic Area?

Normally, your data are not stored or transferred outside the European Union or the European Economic Area.

However, there may be certain situations in which your data are transferred to countries located outside the EU or EEA to certain collaborators with whom we cooperate in order to provide you with quality services. We specify, however, that if such collaborations exist, we will ensure that your data are processed under appropriate security conditions, in accordance with Romanian and EU legislation. Only under these conditions will we be willing to collaborate with partners outside the EU and EEA.

What Rights You Have as a User of Our Services

As mentioned above, you have the right to withdraw at any time from the collection and processing of personal data that have come into our possession. For this purpose, it is sufficient to request this by email, telephone or registered letter.

For any questions, recommendations or complaints, please contact us at dataprotection@roenergy.eu or by phone at +40.357.411.642.

In addition to the existing rights, from the date of application of the Regulation, you benefit from additional rights:

• The right to information — you may request information about personal data processing activities;

• The right to rectification — you may rectify inaccurate personal data or complete them;

• The right to erasure of data, also known as the “right to be forgotten” — you may request and obtain the deletion of data if their processing was not lawful or in other cases provided by law;

• The right to restriction of processing — you may request the restriction of processing if you contest the accuracy of the data, as well as in other cases provided by law;

• The right to object — you may object, in particular, to data processing based on our legitimate interest;

• The right to data portability — you may request and receive, under certain conditions, the personal data you have provided to us, in a machine-readable format, or you may request that such data be transmitted to another controller;

• The right to lodge a complaint — you may lodge a complaint regarding the manner in which personal data are processed with the National Supervisory Authority for Personal Data Processing, ANSPDCP, located at B-dul G-ral. Gheorghe Magheru 28-30, Sector 1, postal code 010336, Bucharest, Romania, telephone +40.318.059.211 / +40.318.059.212, email anspdcp@dataprotection.ro;

• The right to withdraw consent — in cases where the processing is based on your consent, you may withdraw it at any time. Withdrawal of consent will have effects only for the future, while the processing carried out prior to withdrawal will remain valid;

• Additional rights related to automated decisions — you may request and obtain human intervention regarding the respective processing, you may express your own point of view regarding it and you may contest the decision.

You may exercise these rights individually by simply sending a request by email to dataprotection@roenergy.eu or by phone at +40.357.411.642.

Expression of Consent

By reading this document, which represents the Privacy Policy, as well as by providing your personal data in order to access the services offered by us, you acknowledge the terms and conditions of data processing, expressing freely and unequivocally your consent regarding the processing of personal data in accordance with those presented above and with the legislation regarding the protection of individuals and the free movement of such data, according to domestic legislation and EU Community law.

Updated: 01.06.2026

R.E.S. Group SRL